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Exhibitor Services and FAQs

FPTA Annual Conference | September 18-20, 2022 | Naples

Last Updated June 16, 2022

This year’s FPTA Annual Conference includes indoor tabletop exhibit displays only. We hold our full 10×10 exhibits and vehicle displays only when it is an EXPO year. This was last held in Daytona Beach, Florida in 2021. As we receive additional exhibit related information and/or questions this page will continue to update.

Exhibit Set-up

Sunday, Sept. 18 | 1:00 - 5:00 PM
Monday, Sept. 19 | 8:00 - 10:15 AM

Business Member Meeting

Monday, Sept. 19 | 10:15 - 10:45 AM

Please join us to vote for a new Business Class Board member. Meeting will be held in the Exhibit Hall Ballroom.

Exhibits Open Monday, Sept. 19

Grand Opening | 11:15 AM - 1:15 PM
Reception in Exhibit Hall | 5:30 - 7:30 PM

Exhibit Tear Down

Tuesday, Sept. 20 | 8:00 - 11:00 AM

Exhibitor Services

On-site exhibitor services will be provided by Encore. We do NOT include power with your tabletop exhibit. Please use the order form linked below to secure power or any other service needs directly with Encore.

Shipping Inbound

The Naples Grande Beach Resort has limited storage space. Any packages should arrive no earlier than 9/15/22.

Please label all materials as follows:
Naples Grande Beach Resort
Hold for: FPTA 2022 Annual Conference (9/17-21/22)
Name of person and Company who will ask for box(s) on property
Number of Boxes (ex. Box 1 or 2, Box 2 of 2)
475 Seagate Drive
Naples, FL

Shipping Outbound

Per Encore, the Naples Grande Beach Resort will be able to provide FedEx/UPS shipping labels to complete. Banquet staff will collect your box(s) to ship out. 

Promo Items

If you would like to include company promo items in attendee conference bags please ship as follows:

Please send qty. 500 items to arrive no later than Friday, Sept. 9th to:

Collier Area Transit
ATTN: Omar DeLeon
8300 Radio Rd
Naples, FL 34104

Only promo items received by Friday, Sept. 9th will be included in conference bags.

Giveaways/Prizes

Can I do drawings for giveaway prizes? Yes, you can conduct drawings. Traditionally, FPTA collects vendor prizes with values from $25 up to $250 to be distributed during a designated networking event.

How do I provide a giveaway for raffle by FPTA? Giveaways must be dropped off on-site at the registration desk. Please ensure a business card is included, preferably secured to the giveaway, so we can properly recognize your contribution with the winner. Gift cards should be placed in an envelope with your business card attached.

Badges/Staff Registration

How do I receive my badges? Name badges will be available at the registration area. Exhibitors are required to check in. You may also request name badge changes at this time.

If you need to add any additional vendor badges to staff your exhibit, above and beyond your allotted badges, please do so by the close of advance registration to avoid higher fees. Additional vendor badges are $175 for a Single Day or $275 for the full conference. Please use our regular registration form.

Can I use my Exhibitor badge to enter a session? Exhibitor/vendor badges may be used for the sessions, but there is to be absolutely no soliciting. These sessions are educational and are not to be used as an avenue to distribute literature or do any marketing.

Can we swap badges between our staff? If a staff member will not be attending for the duration of the conference, they may give their badge to another staff member. However, you must take the badge to the registration counter and they will reprint it with the replacement name. You must have the badge with you to avoid being charged an additional conference registration fee.

What if I’m registered and lose my badge? Please go to the registration area onsite to reprint your badge. There is no additional fee for a replacement.

Exhibit Hall Reception and Special Event

TBD

Food & Beverage

TBD

Drink Tickets

TBD

Questions?

Amy Keys, amykeys@floridatransit.org