2021 Annual Conference logo

Exhibitor Services and FAQs

FPTA Annual Conference | Sept. 18-20, 2022 | Naples


Amy Keys, amykeys@floridatransit.org

What are the times for Exhibit Table set-up?
You may set up your table on Sunday, Sept. 18th between 1:00-5:00 PM or Monday, Sept. 19th from 8:00-11:00 AM.

What day of the conference is Exhibit Day?
The grand opening is on Monday, September 19th from 12:00 – 3:00 PM. Exhibits are also open during our evening reception from 5:30 – 7:30 PM.

When can we remove our Exhibit Table items?
Either after our reception ends on Monday evening or in the morning from 8:00-10:00 AM (sharp) on Tuesday, Sept. 20th.

What time is the FPTA Business Member Meeting and where will it be held? All FPTA Business members are invited to participate. We will hold this short meeting on Monday, Sept. 19th from 10:30-11:00 AM in the vendor area.

When do we receive the post-event attendee list? FPTA staff will not be back in the office until Thursday, September 22nd. This list will be sent out as soon as possible after this date. 

Drink Tickets

If you’d like to purchase drink ticket for use at the evening reception, you must purchase these in advance by credit card. Hotel staff will be in the Royal Palm 4 Alcove Area on Monday, Sept. 19 from 10:00 AM – 12:00 PM. The alcove area is at the very back of the Exhibit Hall (Royal Palm Ballroom).


Can I do drawings for giveaway prizes? Yes, you can conduct drawings. Traditionally, FPTA collects vendor prizes with values from $25 up to $250 to be distributed during a designated networking event.

How do I provide a giveaway for raffle by FPTA? Giveaways must be dropped off on-site at the registration desk. Please ensure a business card is included, preferably secured to the giveaway, so we can properly recognize your contribution with the winner. Gift cards should be placed in an envelope with your business card attached.

Shipping Outbound

Per Encore, the Naples Grande Beach Resort will be able to provide FedEx/UPS shipping labels to complete. Banquet staff will collect your box(s) to ship out.

Shipping Inbound

The Naples Grande Beach Resort has limited storage space. Any packages should arrive no earlier than 9/15/22.

Please label all materials as follows:
Naples Grande Beach Resort
Hold for: FPTA 2022 Annual Conference (9/17-21/22)
Name of person and Company who will ask for box(s) on property
Number of Boxes (ex. Box 1 or 2, Box 2 of 2)
475 Seagate Drive
Naples, FL

Exhibitor Services

On-site exhibitor services will be provided by Encore. We do NOT include power with your tabletop exhibit. Please use the order form linked below to secure power or any other service needs directly with Encore.

Attendee Lists

When do we receive the pre-event attendee list? Tuesday, September 6th at 8:30 AM

Badges/Staff Registration

How do I receive my badges? Name badges will be available at the registration area. Exhibitors are required to check in. You may also request name badge changes at this time.

If you need to add any additional vendor badges to staff your exhibit, above and beyond your allotted badges, please do so by the close of advance registration to avoid higher fees. Please use our regular registration form.

Can I use my Exhibitor badge to enter a session? Exhibitor/vendor badges may be used for the sessions, but there is to be absolutely no soliciting. These sessions are educational and are not to be used as an avenue to distribute literature or do any marketing.

Can we swap badges between our staff? If a staff member will not be attending for the duration of the conference, they may give their badge to another staff member. However, you must take the badge to the registration counter and they will reprint it with the replacement name. You must have the badge with you to avoid being charged an additional conference registration fee.

What if I’m registered and lose my badge? Please go to the registration area onsite to reprint your badge. There is no additional fee for a replacement.


Refund Deadline/Fees Increase Friday, September 2nd – this is the last day FPTA will process refunds less a cancellation fee. Fees also increase after this date so please register all of your conference reps by this date to save money.

Promo Items

If you would like to include company promo items in attendee conference bags please ship as follows:

Please send qty. 500 items to arrive no later than Friday, Sept. 9th to:

Collier Area Transit
ATTN: Omar DeLeon
8300 Radio Rd
Naples, FL 34104

Only promo items received by Friday, Sept. 9th will be included in conference bags.